Job Expired

We are seeking a highly organised and detail-oriented Coordination Executive Assistant to support the management and administration of structures overseen by the company. The successful candidate will ensure seamless stakeholder engagement, proactive communication, and efficient corporate administration. This is an excellent opportunity for a professional with strong governance and fiduciary experience who thrives in a dynamic and fast-paced environment.

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-08-21

Key Responsibilities

Participate in and chair company and trustee meetings as required
Review agendas and supporting information at least 3 days prior to meetings
Engage proactively and unambiguously in discussions
Prepare and circulate meeting minutes within 3 days of each meeting
Obtain sign-off on key decisions from relevant stakeholders
Support client relationship management through a professional and proactive approach
Provide approvals as required by banking institutions
Obtain sign-off on applicable financial statements and annual returns
Submit tax invoices and timesheets monthly by the 20th of each month
Act as signatory on bank accounts as required
Understand and explain the detail of fund structures to external stakeholders
Engage with service providers such as accountants and auditors where applicable
Chase clients and banks proactively to reduce turnaround times
Check and respond to emails daily, within 24 hours
Receive and submit original documentation to relevant service providers
Prepare weekly updates and planning for feedback sessions
Save all documentation on the cloud (OneDrive or equivalent)

Requirements

Strong governance and fiduciary experience
Highly organised and detail-oriented
Ability to thrive in a dynamic and fast-paced environment

How to Apply

Apply by email: [email protected]

About the Company

Cevé Consulting is a Namibian-based firm specializing in professional development and organisational enhancement. The company offers a broad spectrum of group training initiatives tailored for individuals and organisations within the country. These initiatives are designed to strengthen crucial skill sets, notably in areas such as communication. Cevé Consulting has established a strong presence within Namibia, partnering with prominent local entities. Their client portfolio includes institutions like the Namibian Oncology Centre and Autohaus/Audi Namibia, underscoring their commitment to enhancing local talent and corporate efficiency.

Developing Individuals, Strengthening Organisations

Website: https://ceve.com.na/

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Frequently Asked Questions

What qualifications and experience are typically required for a Coordination Executive Assistant role in Namibia?

Namibian employers usually seek candidates with a diploma or degree in Administration, Secretarial Studies, or Business Management. Strong computer literacy, particularly with MS Office Suite, and several years of relevant administrative or executive assistant experience are often essential.

What are the common day-to-day responsibilities of a Coordination Executive Assistant in the Namibian context?

Daily tasks often involve managing complex calendars, coordinating meetings, preparing correspondence and presentations, and handling travel arrangements. You would also provide crucial administrative support to executives, ensuring smooth office operations and efficient communication flow.

What is the typical work culture and what are the expectations for an Executive Assistant in a Namibian professional environment?

Namibian professional environments value punctuality, reliability, and strong interpersonal skills, often with a collaborative team spirit. Executive assistants are expected to be proactive, discreet, and adaptable, supporting senior management effectively while maintaining professional decorum.

What are the realistic career progression opportunities for a Coordination Executive Assistant in Namibia?

Successful Executive Assistants can advance to senior administrative roles, Office Manager positions, or specialize in areas like Project Coordination or Human Resources. Continuous professional development and acquiring additional skills can open doors to more strategic roles within an organization.

What common benefits can a job seeker expect for an Executive Assistant position in Namibia?

Most established Namibian companies offer standard benefits packages including annual leave, sick leave, and contributions to medical aid schemes. Pension fund contributions are also common, reflecting a commitment to employee well-being and long-term security.

How should one apply for this role in Namibia, and what do employers typically look for in an application?

A well-structured CV highlighting relevant administrative experience and strong organizational skills, paired with a tailored cover letter expressing keen interest, is crucial. Namibian employers value professionalism, attention to detail, and a demonstrated ability to support executive functions effectively.

Administration Coordination Executive Assistant Fiduciary Governance