Job Expired

DIRECTORATE: PHARMACEUTICAL SERVICES
DIVISION: OPERATIONS
SUB-DIVISION: INVENTORY CONTROL AND WAREHOUSING

*NB* Heavy Duty working Environment, exposed to heavy-duty warehousing equipment

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-09-02

Key Responsibilities

Coordinate with Procurement and Quantification sub-divisions, to providing operational guidance.
Assist in the preparation of annual, quarterly, monthly, and other relevant reports as well as to ensure the maintenance of reporting schedules
To support the Warehouse managers in the management of Warehouses.
To ensure stock is picked efficiently and in the timely manners to enable timely dispatch of stock to Health Facilities
Record and capture all main and interim orders accurately and in a timely manner.
Carry out invoicing and ensure that stock is accurately invoiced on time.
To monitor that the Warehouse conditions are in good condition per set standards and SOPs
Assist with ensuring that the physical stock in the warehouse is balanced and reflects the stock on SYSPRO, and; pack the stock on the warehouses according to FIFO/FEFO.
Ensure that stock is issued in line with the picking slip, with correct quantities, expiry dates, and acceptable quality standards.
Directly supervise workhands / warehouse managers and assign or delegate tasks to them in their day-to-day handling of stock as per the needs, SOPs or supervisor’s request.
Assist in ensuring that damaged stock, expiring stock, fast items moving stock, stocked-out inventory, as well as all discrepancies are reported to Supervisors / Senior Management.

Requirements

An appropriate National Diploma or equivalent qualification (NQF Level 6) plus 1 year appropriate experience OR A Senior Secondary Certificate (NQF Level 3) or equivalent plus 3 years appropriate experience.
Supplementary requirements: A Diploma or Degree in Warehousing and Logistics and 3-years’ experience in Inventory Management and Warehousing will be an added advantage.

Salary

N$ 167,481 – N$ 200,878 per annum

How to Apply

Phone: 061-2032189

Vacancy Circular No: PSM CIRCULAR NO. E OF 2026

Frequently Asked Questions

What qualifications and experience are typically required for a Senior Administrative Officer 10 position in the Public Service of Namibia?

Candidates generally need a relevant B-degree or diploma in Public Administration, Business Administration, or a related field, often coupled with several years of progressive administrative experience. Strong proficiency in office software and excellent organizational skills are also essential for this role.

What are the common day-to-day responsibilities of a Senior Administrative Officer 10 in the Namibian Public Service?

Daily tasks often involve managing office operations, coordinating meetings and events, preparing reports and correspondence, and overseeing junior administrative staff. This role typically requires extensive record-keeping, budget assistance, and ensuring compliance with public service procedures.

What is the typical work culture and what are the expectations for a Senior Administrative Officer in the Namibian Public Service?

The Namibian Public Service emphasizes adherence to established protocols, strong professionalism, and a commitment to public service delivery. Punctuality, respect for hierarchy, and effective teamwork are highly valued within government institutions.

What are the realistic career progression paths for a Senior Administrative Officer 10 within the Public Service of Namibia?

Successful Senior Administrative Officers can progress to roles such as Principal Administrative Officer or Assistant Director, often requiring further specialized training or additional years of experience. Opportunities for upward mobility are available based on performance, tenure, and departmental needs.

What benefits can a Senior Administrative Officer 10 expect when working for the Public Service of Namibia?

Employees in the Public Service typically receive a comprehensive benefits package including medical aid contributions, pension fund membership, and a structured leave entitlement system. These benefits are standardized across government ministries and agencies.

What should I focus on in my application to stand out for a Senior Administrative Officer role in the Namibian Public Service?

Highlight your proven administrative experience, proficiency in relevant software, and any experience managing teams or projects. Emphasize your understanding of public sector protocols and your commitment to service delivery in your cover letter and CV.

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