Job Expired

Organization Name:
Nampharm

Job Title:
Creditors and Customs Supervisor

Overview of Responsibilities:
Managing and overseeing the execution and administration of the creditors function, with a strong emphasis on payment processing, reconciliations, and adherence to internal controls. Supporting the Financial Controller by taking ownership of the monthly creditors payment cycle, Import and Vat reconciliations, claims follow-up assistance, and system-related liaison with the clearing agent. Maintenance and enhancement of policies and procedures to ensure efficient and well-controlled financial operations.

Job Summary

Type: full-time
Location: Windhoek
Category: Accounting
Closing Date: 2026-04-25

Key Responsibilities

Manage the full monthly creditors payment process.
Follow up, in conjunction with the Claims Department, on outstanding claims impacting creditor accounts.
Prepare and maintain payment schedules for all creditors.
Load approved credit payments into the banking platform.
Assist with allocation and processing of payment, including local and foreign (SWIFT) payments where applicable.
Review and verify all non-stock related (sundry supplier) reconciliations and capture on the bank system for payment.
Reconcile import vat account transactions with actual imports, ensuring completeness and accuracy.
Support the administration of claims impacting creditors’ accounts.
Oversee and manage communication with appointed clearing agents.
Perform all administrative duties related to the creditors and claims.

Requirements

A bachelor’s degree in accounting or related commerce field is required. An equivalent diploma may be considered.
Completion of articles at a recognized audit firm will be advantageous. A minimum of 3-5 years’ experience in an accounting or finance environment is essential.
Excellent Language skills in English and Afrikaans.
Advanced proficiency in Microsoft Office, with excellent Excel skills.
Sound numerical and mathematical proficiency with the ability to interpret financial data accurately.
Ability to communicate effectively and professionally with subordinates, peers, and senior management.
Applicants must be in good physical and mental condition.
Strong analytical capability with a high level of attention to detail and problem-solving skills.
Demonstrated ability to ensure and negotiate effectively with vendors and suppliers.
Office-based role within a standard professional working environment.

How to Apply

Submit your CV along with a cover letter to [email protected]. Ensure that your application clearly outlines your qualifications and experience relevant to the role. Closing Date: 25 April 2026

About the Company

Nampharm (Pty) Ltd is Namibia's foremost privately owned pharmaceutical wholesaler and distributor. Established in 1982 by a consortium of pharmacists, the company specializes in the procurement, warehousing, and nationwide distribution of an extensive range of pharmaceuticals, medical devices, surgicals, and other essential healthcare products. Operating from its headquarters in Windhoek, Nampharm plays a crucial role in supplying both the public and private healthcare sectors across Namibia. Its robust distribution network ensures timely access to critical medical supplies throughout the country, supporting national health infrastructure.

Namibia's leading pharmaceutical wholesaler and distributor.

Website: https://www.nampharm.com.na

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Frequently Asked Questions

What academic qualifications and certifications are usually expected for a Creditors and Customs Supervisor role in Namibia?

Typically, a diploma or degree in Accounting, Finance, or Business Administration is required, alongside practical experience in both creditors management and customs procedures. Relevant certifications in customs compliance or accounting software proficiency can also be highly advantageous for this specialized role.

What are the common day-to-day responsibilities for a Creditors and Customs Supervisor in a Namibian pharmaceutical or logistics company?

Daily tasks include overseeing supplier invoice processing, payment runs, and reconciliations to ensure accurate creditor accounts. You would also manage import/export documentation, ensure customs compliance, calculate duties, and handle queries related to shipments and inventory.

What are the general work culture and expectations for a supervisory accounting role in Namibia?

Namibian workplaces value professionalism, punctuality, and a strong sense of teamwork and respect among colleagues. Supervisors are expected to lead by example, ensure adherence to company policies, and foster a collaborative environment while maintaining high standards of accountability.

What are the realistic career progression opportunities for a Creditors and Customs Supervisor in Namibia?

Successful performance in this role can lead to advancement into senior accounting positions, such as Financial Accountant or even Supply Chain Manager. Specialisation in international trade compliance or broader financial management roles are also common growth paths within larger organisations.

What typical employee benefits can a Creditors and Customs Supervisor expect from a reputable employer in Namibia?

Most established Namibian companies offer a comprehensive benefits package, including annual leave, sick leave, and often a provident fund or pension scheme. Medical aid contributions are also a common benefit provided to employees in supervisory positions.

How should one typically apply for this type of supervisory role in Namibia, and what do employers generally look for in candidates?

Applications typically involve submitting a detailed CV and cover letter outlining relevant experience in creditors and customs management. Employers in Namibia often seek candidates demonstrating strong attention to detail, leadership potential, excellent communication skills, and a proven track record of compliance.