INVOICE CLERK – De Pharma 477 views

Key Responsibilities

• Invoice Generation: Capture data accurately using computer systems to generate picking slips and invoices based on approved sales orders and delivery notes.
• Verification & Reconciliation: Cross-check pricing, quantities, discounts, and additional charges against sales orders and invoices.
• Lot & Batch Tracking: Record and maintain accurate lot numbers and batch details on invoices to ensure full product traceability in line with pharmaceutical regulations.
• Discrepancy Resolution: Investigate and resolve billing discrepancies, including overcharged purchases or receipt variances, and liaise professionally with clients to correct errors.
• Ensuring accurate invoicing
• Ensuring regulatory compliance
• Providing efficient customer service within a warehouse environment

Requirements

• Grade 12 (Senior Secondary Certificate) or equivalent.
• Minimum of 3 years’ relevant experience in invoicing, accounts, or a similar administrative role.
• Namibian citizenship is mandatory.
• Numerical Literacy: Ability to calculate, post, and manage basic accounting figures accurately.
• Computer Proficiency: Familiarity with invoicing systems and Microsoft Office applications (especially Excel and Outlook).
• High Attention to Detail: Essential for identifying short-dated stock, pricing discrepancies, or mismatched order documentation.
• Communication Skills: Professional email and telephone etiquette when resolving customer queries and communicating with pharmacy clients.
• Organizational Ability: Capacity to manage multiple tasks in a fast-paced warehouse environment and meet strict month-end deadlines.
• Regulatory Awareness: Understanding of Standard Operating Procedures (SOPs), confidentiality requirements, and compliance obligations within a pharmaceutical environment.
• Detail-oriented
• Reliable

How to Apply