SECRETARY – Namibia University Of Science And Technology 299 views

Key Responsibilities

• Schedule and coordinate meetings, ensuring all logistical arrangements are effectively managed.
• Prepare and distribute meeting minutes promptly.
• Oversee general office operations to maintain an organised, efficient, and smooth workflow.
• Assist with document preparation, including formatting reports, maintaining filing systems, and drafting letters, reports, spreadsheets, and internal communications as required.
• Respond accurately and efficiently to all inquiries, using initiative to resolve issues and collaborating effectively with internal and external stakeholders to facilitate communication.
• Design basic visual content for presentations, reports, and promotional materials.
• Screen telephone calls and visitors, directing them appropriately, and manage the diary and travel arrangements for staff as required.
• Organise workshops and meetings, ensuring all details are finalised and communicated.
• Finalise and distribute minutes from these events and coordinate arrangements for visits and visitors, ensuring a welcoming experience.
• Assist part-time staff members with completing and submitting claims for reimbursement.
• Ensure the smooth functioning of the office and perform any other duties as assigned by superiors.

Requirements

• A Bachelor’s degree or a three-year National Diploma (NQF Level 7) in Office Management; Business Management or Communication.
• Three (3) years of experience as a Secretary or Office Administrator in a large organisation or institution.
• Excellent English communication skills (both oral and written).
• Strong organisational and multitasking skills, and the capacity to manage various tasks efficiently.
• Knowledgeable about office operations, with a strong focus on organisational effectiveness.
• Proficiency in Microsoft Office Suite (Word; Excel; PowerPoint and Outlook).
• Experience in handling organisational events, managing resources, arranging meetings, and taking minutes as required.
• A background in Higher Education will be considered an advantage.

Salary

Market Related

How to Apply

Apply online via the Direct-Hire system at: https://nustjobs.mcidirecthire.com/Vacancy/ViewDetails?parameters=q4%2f37VDQTFWXnK7wNIeCPX9sTCZZnYLsDdq7KgS8yXnaVGi3dWn1YDxG8HqVlUS5x3O%2fqn%2bN7Y9FeKUGGQJOlhCIXMNm05OAoXkRdMZdo9LumejTuEMto4dxy%2f0oK8tIrt9wZO%2bQHrHre1f9hwL%2bNg%3d%3d. For inquiries, contact Mr Pedulu Hauwanga at [email protected] or Tel: 061-207 2086. Closing Date: 23 January 2026.

REF Code: 037