RECEPTIONIST AND ADMINISTRATIVE ASSISTANT – Namibian Chamber Of Environment (Nce) 675 views

Key Responsibilities

• Serve as the first point of contact for visitors, members, and stakeholders.
• Receive and direct visitors in a professional and courteous manner.
• Answer, screen, and direct telephone calls and manage general email enquiries.
• Maintain a welcoming, organised, and professional reception area.
• Provide general administrative and clerical support.
• Receive, record, and distribute incoming and outgoing correspondence.
• Maintain accurate physical and electronic filing systems.
• Coordinate office supplies, equipment, and asset registers.
• Support membership application and communication with members.
• Maintain and regularly update the membership database.
• Respond to membership enquiries and provide administrative support to members.
• Administer bursary and grant programmes in accordance with NCE policies and funding agreements.
• Administrative arrangements for Board, AGM and other related meetings.
• Distribution of meeting notices, drafting of agendas, preparation of Board, AGM and other meeting packs and material.
• Taking minutes at Board, AGM, and other Meetings.
• Assist with basic finance and petty cash support under supervision.
• Support record-keeping for audits, governance, and reporting purposes.
• Process invoices and payments.
• Budget monitoring and financial reporting.
• Supervise cleaning and garden staff.
• Ensure property is clean, well maintained and all services are fully functional (water, electricity, communications, climate control, security, etc).
• Assist with the organisation of events, functions, workshops, meetings, conferences, etc.
• Carry our any other duties of a similar natures as may be reasonably requested.

Requirements

• Diploma or bachelor’s degree in business administration, office management, or a related field.
• At least 5 years’ experience in an administrative or secretariat role, preferably within an NGO, membership organisation, or professional body.
• Grants and or bursary administration and support will be an added advantage.
• Valid drivers License.
• Strong organisational and administrative skills with attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple tasks and deadlines.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and collaboratively in a small team.
• Proficiency in Microsoft Office applications.
• Experience in Sage Pastel will be an advantage.

Salary

Market related

How to Apply

Interested candidates should submit a detailed curriculum vitae, a motivation letter outlining suitability for the position, copies of relevant qualifications and contact details of at least two (2) references. Applications should be submitted to [email protected] before 17h00 on 6 February 2026.