MANAGER MAYORAL & COUNCIL AFFAIRS – CITY of WINDHOEK 161 views

Job Description Purpose of the Job:

To oversee the strategic and administrative functions in the Office of the Mayor. Oversee the management of dairy, year planner. Prepare monthly Council speeches and events-specific speeches. Draft Annual Mayoral reports. Effective management of all Council Advisory Committees, Council Forum and secretariat. Ensure effective implementation of performance management within the office of the Mayor. Oversee the management of incoming/outgoing correspondence and office management. Oversee the management and implementation of events. Overall office management (human capital and financial resources)

Key Performance Areas Key performance areas:

Provide professional advice and a wide range of administrative support to the Mayor, Deputy Mayor and Council Members on matters pertaining to the organization’s policies, strategic plan, processes, culture etc.
Speech writing for the Mayor, Deputy Mayor & Council and/or any related functions, research and report writing.
Oversee th secretariat of the Council Advisory Committees and Councilors Forum.
Oversee the division, job activities, training, and discipline of the staff members in the division.
Oversee the budgeting, planning, resourcing, coordination, and implementation of the Mayoral/Councillor calendar & events.

Skills, Experience & Education Requirements:

Qualification requirements: A bachelor’s degree in Public Administration/Business Administration and or Social Science (e.g Organisational behavior, human resources) and/or, Local Government Studies/Political Studies/International Relations and/or equivalent.

Experience required:

Five (5) years of relevant job experience.

Legal requirements:

A valid Code B/BE driver’s license.

Knowledge required:

Local Authorities Act (relevant sections), Standing Rules of Order, strategic plan, general office administration and management principles, events management, and understanding of the organizational culture within the organization.

Skills:

Very strong written and verbal communication skills, planning and organizing, administrative skills, analytical skills, interpersonal skills and emotional intelligence.

Pre-appointment training as an added advantage:

Supervisory or Management Development Programme or Local Authority Experience.