Human Capital Administrator – NAMIBIA INVESTMENT PROMOTION AND DEVELOPMENT BOARD

Purpose of the Job:

The Human Capital Administrator is responsible for providing human resource management support and facilitating the administration of all human resource functions for the Namibia Investment Promotion & Development Board (NIPDB). Required to facilitate recruitment and selection, salary and benefits administration, employee relations, performance management and administration of HR Policies & Procedures…

Role and Responsibilities:

Recruitment & Selection:

• Ensure optimal staffing, recruitment and selection processes
• Oversee and coordinate the recruitment and selection process, design recruitment advertisements, screen applications, compile shortlists, schedule interviews and conduct reference checks and assessments
• Prepare job offers upon relevant approval, and draft employment contracts for successful candidates and ensure proper sign off
• Maintain a recruitment database of information on applications and ensure proper recordkeeping thereof
• Develop and conduct orientation and induction sessions for new staff

Payroll Administration:

• Facilitate the processing and verification of all payroll data and ensure timeous and effective payment of salaries
• Ensure that all items on payroll are supported by relevant documents and are properly scrutinized
• Create and maintain personnel files, update with HR data, and ensure complete and efficient recordkeeping thereof
• Facilitation of payslip provision, coordinate leave administration and reporting thereof
• Administer employee’s benefits, compile and submit monthly HR reporting and ensure adherence to all relevant statutory requirements
• Ensure effective administration and facilitation of staff probation reviews and recordkeeping
• Assists Manager with the review of HR policies and ensures implementation thereof

Performance Management:

• Facilitate the performance management process in line with the HR policy, drafting, collating and recordkeeping of forms and documentation
• Coordinate the revision of job descriptions as and when required
• Compilation and implementation of training plan and staff development interventions

Organisational Development (OD):

• Facilitate and administer organisational development initiatives such as change management, training and development, wellness, team building, talent management, etc.
• Ensure effective recordkeeping and formulating of required documentation
• Liaise with external providers in regards to OD initiatives

Employee Relations:

• Coordinate interaction of relevant stakeholders regarding HR matters, reviews and prepares necessary documentation
• Administers collective agreements between the NIPDB and its employees
• Prepares bargaining material on behalf of all parties and liaises with all relevant parties and representatives
• Resolves HR and IR related queries, applying relevant policies, procedures and legislation and referring queries to the Manager where relevant
• Coordinate and attend to grievances, conducting interviews and assisting with preparation for statements and documentation
• Facilitate, arrange and advice on disciplinary hearings, appeal healings and attend to conciliation and arbitration cases
• Undertake other duties as may reasonably be required from time to time

Qualification and Experience Requirements:

• Degree in Human Resource Management, Organizational Development, Industrial Psychology or a related qualification
• 5 years’ experience in the human resources management field and in-depth knowledge of relevant legislation related to human resource management
• Knowledge of HR and Payroll systems
• Must be computer literate with good working knowledge of Microsoft Office
• Valid Drivers license is an added advantage

Preferred Skills:

• Good understanding of the people management rules, regulations and principles including the local Labour laws
• Ability to work under high work pressure and deliver on timelines
• Good knowledge and skills of dispute resolution mechanisms
• Ability to establish and maintain positive working relationships with key stakeholders
• Strong analytical and conflict resolution skills
• Accuracy and attention detail
• Excellent negotiation and positive influencing skills
• Solid writing, communication, and presentation skills
• Strong understanding and experience of VET Levy, PAYE, and any other relevant statutory legislation
• Plan and work in a systematic and organised manner
• A good understanding of data privacy and confidentiality standards
• Ethical conduct and high integrity