PERSONAL ASSISTANT (PA) \ EXECUTIVE ASSISTANT (TO THE CEO) – Rent-A-Drum 1027 views

PERSONAL ASSISTANT (PA) \ EXECUTIVE ASSISTANT (TO THE CEO)

DEPARTMENT: EXCO

JOB GRADE: C4

PRIMARY PURPOSE OF THE JOB (SUMMARY)

To provide an efficient and responsive administrative, organisational, and logistical service to the CEO, helping him to manage and prioritise his time.

This is a true PA / Executive Assistant role supporting the CEO in his daily tasks.

You will be required to provide the highest standards of support to the CEO.

KEY SKILLS

• Exceptional written and oral communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• The ability to work under pressure and to tight deadlines
• Good organisational and time management skills
• The ability to research, digest, analyse and present material clearly and concisely
• Excellent interpersonal skills
• The ability to work on your own initiative
• Honesty and reliability
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and an understanding of confidentiality issues.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Grade 12

Minimum 5 years’ experience as a personal assistant to a CEO

Tertiary education in frontline, administration and / or secretarial diploma(s) will be an advantage

GENERAL RESPONSIBILITIES

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport, and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing,
• Compiling, and preparing reports, presentations, and correspondence

• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients
• Collating and filing expenses
• Miscellaneous tasks to support the CEO e.g., Conducting research
• Any ADHOC Task assigned by the CEO