Shipment Clerk (OBO) – US Embassy in Namibia

Shipment Clerk (OBO) – US Embassy in Namibia

Duties

• Processing and Managing Shipment

• Checks daily the status of all known shipments with the Embassy end users and local shipping companies.

• Obtains customs clearance for incoming and outgoing official shipments: drafts diplomatic notes to appropriate authorities to ensure prompt processing when shipments arrive.

• Arranges for delivery: If a shipment needs to be re-sorted or re-packed for delivery to various locations the incumbent coordinates between contractors and end users.

• Operates government-owned vehicles (GOVs) to carry out official duties.

• Managing Vehicle Registration
• Obtains vehicle registration, licensing, and import/export documentation for GOVs.

• Maintains liaison with the Namibian Roads Authority, local customs, and airport officials as well as local contractors to facilitate official responsibilities.

• Arranges and makes payments through petty cash. For eg: Local vehicle insurance for GOVs.

• Correspondence and filing
• Drafts, delivers, and files official correspondence – including diplomatic notes – pertaining to shipment with local authorities.

• Maintains files on GOVs.

• Works with post management and protocol units to ensure official correspondence is properly handled.

Qualifications and Evaluations

Requirements:

• Minimum two (2) years in customs, shipping, or logistics is required.

Education Requirements:

• Completion of secondary school (Grade 12) is required.

Evaluations:

English Level III (good working knowledge, reading/speaking/writing) is required. This may be tested.

Qualifications:

Good knowledge of USG customs and shipping procedures, OBO guidelines, USG clerical practices, and Embassy’s vehicle safety and maintenance procedures. Must have strong knowledge of local cargo, shipping, and customs procedures and regulations. Strong knowledge of local laws and regulations governing all types of vehicle use, registration, insurance, import/export, etc.

Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook) and Internet Research. Good interpersonal skills to interface efficiently with various contacts including end users, vendors, trucking companies, local officials as well as post contacts.  Good knowledge of accepted record-keeping methods, to include developing a filing system, follow-up on projects, meeting deadlines. Must be able to lift up to 50 pounds. Must hold a valid driver’s license.

Benefits:

The U.S. Embassy Namibia offers a competitive salary package, pension fund -, medical fund – and social security membership.

Agency Benefits:

Fast paced working environment related to international development.

Other Information:

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.