BUDGET ANALYST – OBO

The work schedule for this position is: Full Time (40 hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Series/Grade: LE – 0405 – 8
Agency: Embassy Windhoek

Duties
Financial Planning and formulation of Budgets:

Performs financial planning and formulates budgets for State and other fully serviced agencies/sections. Utilizes the following financial tools in the budget preparation process: budget preparation instructions, budget data calls, historical funding analysis, inflationary trends, currency exchange rates, contract pricing, local compensation plan, and Federal salary and allowances, unfunded priorities and new positions. Conducts budget reviews using COAST 60, 62, and 80 reports and FMO-generated financial plans to accomplish the following: compliance with budget submissions, analysis of unanticipated events, justification of reprogramming of financial resources, cost savings mechanisms, analysis of discretionary spending and unfunded priorities, identification of excess funding to be returned to agency/section headquarters.

Analyses and Reviews of funds

Analyses and reviews funding authorizations for respective agencies and sections to ensure that data are consistent with Appropriations Law and agency/section’s accounting structure. Analyses and reviews obligating documents to ensure that data are consistent with Appropriation Law and FAM/FAH/DSSR regulations and that the amounts are legal obligations of the agency/section. Obligating documents include Blanket Purchase Agreements, Service Contracts, Construction Contracts, Contract Amendments and Modifications, GSO requests, Grants, Lease Agreements, Purchase Orders, Purchase Order Amendments, Travel Amendments, Travel Advances, and Vacancy Announcements. Maintains funds control to ensure that obligating documents do not exceed funding authorizations and are substantiated with appropriate supporting documentation. Places appropriate agency/section fiscal data on each validating obligating document. Advise FMOs, Agency, section heads, GSO, and Agency/sections heads on funds that would be available for year-end procurement planning. Also involves developing complex Excel spreadsheets to monitor actual spending and projecting future spending to ensure that Agency funds are used both effectively and efficiently; reviewing financial plan with Agency heads to find out areas where funds can be reprogrammed within the appropriate Specific Agency as well as State regulations and within Appropriation Law.

Accounting and Funds Control:

Execute appropriate Agency budgets providing funding and obligating funds. This involves reviewing and funding travel and procurement instruments through ILMS Ariba, contracts, personnel actions, purchase cards, GeT E2, travel orders, pretty cash requests and miscellaneous expenditure claims to ensure that they prepared in accordance with laws and State regulation before establishing an obligation and forwarding them to the FMO for certification of funds availability; establishing obligations in Momentum in order to commit funds; creating reports from COAST software in order to review funds availability; and reconciling all obligations for de-obligation, as appropriate following the procedures established by the Department for unliquidated obligations through the finance service center in Charleston. The position also involves training newly recruited personnel so that they can perform their jobs effectively.

Technical Coordinator for RFMS and Momentum:

Serves as technical coordinator for RFMS and Momentum so that the FMO, CFSC, Department of State and others have just one point of contact at post for related issues. Downloads of COAST extracts and imports the data into COAST on a daily basis. Ensures the COAST software programs are of the latest revision. Coordinates the installation of updates with post’s Systems office. Acts as post’s liaison with CFSC for all COAST and Momentum issues. Contacts Charleston to coordinate the update of reference files with the new fiscal data, such as appropriations and allotments, that is yet part of the files. Ensures the Certifying Officer is provided documentation related to Journal Vouchers prepared by others including obligations and de-obligations.

Qualifications and Evaluations
Requirements:
Incumbent is responsible for performing a full range of financial services such as budget formulation and execution, financial planning, reporting and accounting for assigned accounts, including the Presidents Emergency Plan for Aids Relief (PEPFAR), Centers for Disease Control (CDC), Consular (MRV), United States Agency for International Development (USAID), Department of Defense (DOD), and Overseas Building Operations (OBO), and in addition to analyzing/obligating/funding leases, medical insurance, salary advances, establishing vendor codes, ARIBA procurements and E2 travel authorizations. Incumbent also does the SHIFTS downloads and corrects 477 transactions, provides the status of funds and overall financial management advice on the same allotments to agencies and senior Post Management throughout the fiscal year. This position is supervised by the Financial Specialist.

Education Requirements:

• Completion of Secondary School or Local Mandatory Schooling and received high school diploma
• College (2 years) or Post-Secondary School

Evaluations:

LANGUAGE: Level IV (Fluent) reading/speaking/writing of English is required. Note that language proficiency will be tested.

SKILLS AND ABILITIES: Must be able to follow through on analytical work to minimize need for detailed work by higher-level personnel. Must possess a high level of interpersonal skills in order to be able to gain acceptance of recommendations relative to budget management issues. Must possess high level of skill in articulating orally complex financial issues and relationships between functions/programs/projects and funding options. Must be able to relate funds management with mission, programs, and projects of the post. Must be able to understand budget management implications of changes of priorities and direction of programs and projects and be able to recommend appropriate adjustments to financial plans. Must be able to relate changes to funding levels brought about by reductions in allotments due to cuts, variations in exchange rates, increased cost of material and labor, etc., and advise appropriate management officials of program implications. Must be able to type Level II (40 wpm), use adding machines and computers, and must be able to operate according to USG accounting system. Familiarity with Microsoft Word, Excel, Access.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Agency Benefits:
The U.S. Embassy Namibia offers a competitive salary package, pension fund -, medical fund – and social security membership.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Proof of qualifications, proof of citizenship, NQA certification should qualification have been completed outside of Namibia, complete curriculum vitae.

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

How to Apply

Apply Now

All candidates must be able to obtain and hold a Public Trust clearance.

All applications must be submitted through ERA to be considered. Log onto the ERA system to register as an Applicant, and follow in the instructions to submit your application and upload your required documents.