To assist with the implementation and administration of the Decentralized Build Together Programme, and to ensure the proper rental, administration, and maintenance of all assigned municipal residential housing.
Job Summary
- Type: full-time
- Location: Okahandja
- Category: Property Management
- Closing Date: 2026-06-12
Key Responsibilities
- Assist with the issuing of lease agreements.
- Process property transfer documents for registration.
- Assist with processing deeds of sale signed by relevant property owners.
- Attend to land-related enquiries from members of the public and businesses.
- Assist with drafting offer letters to approved applicants, informing them of the purchase price.
- Provide administrative support to the Property and Land Division.
- Assist with the preparation of monthly submissions relating to land applications and the alienation process.
- Maintain accurate records of the properties database.
- Maintain and continuously update the property register for transferred properties.
- Assist with drafting application letters for ministerial approval for the sale of land and properties.
- Maintain filing systems in accordance with departmental filing policies and procedures.
- Compile monthly submissions for review and submission to the supervisor.
- Receive deeds of transfer and prepare copies for record-keeping purposes.
- Request bank guarantees from financial institutions for applicants who have applied for bank loans.
- Receive returns from the Deeds Office and update records accordingly.
- Process all documentation related to housing schemes.
Requirements
- National Diploma in Property Management, Land Management, or Land Administration (NQF Level 6), coupled with at least 1- year of relevant experience in Property, Land Management, or Land Administration.
- Experience within a Local Authority environment will be considered an added advantage.
- Good analytical and problem-solving skills
- Knowledge of the National Housing Policy
- Strong customer service orientation
- Excellent communication and interpersonal skills
- Knowledge of the Local Authorities Act
- Knowledge of the Sectional Titles Act
- Knowledge of registration regulations, laws, and other relevant statutory instruments
Salary
Basic Salary: N$165,090 – N$199,760 p.a
Housing Allowance 20%: N$33,018 p.a
Transport Allowance: N$10,512 p.a
How to Apply
NB: All foreign qualifications must be accompanied by an evaluation report from the Namibia Qualifications Authority (NQA). Only short-listed candidates will be contacted. No documents will be returned. People with disabilities are encouraged to apply
About the Company
The Municipality of Okahandja serves as the principal local government entity responsible for the administration and development of the town of Okahandja in Namibia. This vital institution is dedicated to fostering sustainable growth and providing essential public services to its residents. Located approximately 70 kilometers north of a significant urban hub, the Municipality plays a key role in urban planning, infrastructure maintenance, and community welfare initiatives. It strives to enhance the quality of life for all citizens through effective local governance and strategic development. The Municipality of Okahandja is committed to driving progress and ensuring the well-being of its community within the Namibian landscape.
Okahandja Municipality: Local governance and community services in Namibia.
Website: https://okahandja.org/
Frequently Asked Questions
What are the typical educational qualifications and certifications required for a Housing & Property Clerk role at a Namibian municipality?
Generally, a Grade 12 certificate with good passes, especially in English and Mathematics, is a minimum requirement. Additional qualifications like a Diploma in Property Management, Office Administration, or Public Administration are highly advantageous for this role.
What are the common day-to-day responsibilities of a Housing & Property Clerk at a Municipality in Namibia?
Day-to-day tasks typically involve maintaining property records, assisting residents with housing inquiries, processing applications for municipal housing, and issuing related documentation. You would also handle various administrative duties, schedule appointments, and prepare reports concerning municipal properties.
What is the typical work culture and expectations for a clerk position within a Namibian municipality?
The work culture in a Namibian municipality is generally structured and public-service oriented, emphasizing adherence to municipal policies and procedures. Punctuality, strong organizational skills, attention to detail, and a commitment to serving the community are highly valued.
What are the realistic career progression opportunities for a Housing & Property Clerk within a Namibian municipality?
With experience and further education, career progression can lead to roles such as Senior Housing Clerk, Administrative Officer, or even supervisory positions within the Property Management department. Continuous professional development and demonstrating initiative are key to advancing your career.
What kind of benefits, such as leave, medical aid, or pension, can one typically expect from a municipal clerk position in Namibia?
Municipal employees in Namibia generally receive a standard benefits package including annual leave, sick leave, and often maternity/paternity leave in line with national labour laws. Most municipalities also offer contributions towards medical aid schemes and a pension fund.
What should I focus on when applying for a Clerk position with a Namibian municipality, and what do employers generally look for?
Focus on highlighting your administrative skills, attention to detail, computer literacy, and customer service abilities in your application and interview. Employers look for candidates who are reliable, organized, and have a strong understanding of public service ethics.
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