ADMINISTRATIVE ASSISTANT OPERATIONS – LIVESTOCK AND LIVESTOCK PRODUCTS BOARD OF NAMIBIA 261 views

VACANCY 

The mission of the LIVESTOCK AND LIVESTOCK PRODUCTS BOARD OF NAMIBIA (previously Meat Board of Namibia) is to promote a conducive environment for sustainable livestock production, market growth, and diversification for livestock, meat, and livestock products.

The Livestock and Livestock Products Board of Namibia (LLPBN) is looking for a dynamic and experienced:

Position: Administrative Assistant: Operations
Location: Windhoek
Employment Type: Permanent

Principal Accountabilities:

• Process daily deposits, flag ear-tag sales timeously, and update EFT records.

• Ensure accurate invoicing for online, agent, OTC sales, and Stock Brands, using bank-reflected dates.

• Import only paid/flagged orders into Pastel and complete tender lists for verification.

• Reconcile daily cash control, matching payments to system invoices and investigating abnormal entries.

• Compare cash control with EFT sheets, identify uncollected ear-tags, and follow up with clients.

• Maintain a zero customer control balance after invoicing (except month-end timing differences).

• Reconcile all permits issued monthly, ensuring correct sequencing and debtor allocation.

• Verify border quantities, supporting documents, and levy transactions for accuracy.

• Ensure levy income is invoiced correctly and received on time.

• Ensure all documents are up-to-date, accurately filed, and accessible.

• Conduct month-end stock counts and compare manual vs. system stock.

• Prepare and submit verified stock reports with closing stock calculations.

• Confirm monthly sales figures to determine accurate closing balances.

• Perform month-end counts, ensuring correct stock classification, procedures, and issuance accuracy.

• Compare actual vs. system stock, compile stock reports, and identify discrepancies.

• Submit verified stock reports and calculate closing stock values and cost of sales.

Key Requirements:

• Grade 12 (20 points in 5 subjects, and a minimum E-Symbol in English).

• Tertiary qualification in Accounting/Business Administration will serve as an added advantage.

• 1–2 years’ relevant experience in the agricultural/livestock industry.