Job Expired
Introduction
To oversee the finance department´s activities of Capricorn Asset Management (Pty) Ltd (CAM), Capricorn Unit Trust Management Company Limited (CUTM), The Capricorn Unit Trusts and of Caliber Capital Trust; ensuring that the monthly accounting work is done timeously and accurately; and ensuring that all internal controls that are in place are working effectively and efficiently.
Job description
KEY PERFORMANCE AREAS
Financial Planning and Budgeting
- Ensure CUTM and CAM Accounting is completed by the set period per month
- Draft financial budgets for CAM and CUTM
- Assist in compiling AUM reports and Executive summary graphs
Consolidated Financial Reporting
- Preparation of financial statements for CAM, CUTM, Capricorn Unit Trusts
- Prepare Caliber Capital Accounting, Report to EMT/Board and Trustees, NAMFISA and compilation of Annual Financial Statements
· Submit the Management Accounts of CAM and CUTM to Capricorn Group via TM1 within specified timeframes (Quarterly group submissions)
- Submit Management Accounts carve-out of Capricorn Private Wealth and CAM Wealth within specified timeframes.
- Submit Management Accounts of Caliber Capital within specified timeframes.
- Review Script Reconciliations (of all Portfolios managed by CAM) prepared by junior accountant and resolve discrepancies by engaging with the independent custodian and Portfolio Administration divisions.
- Unit reconciliations: review unit reconciliations prepared by subordinates and resolve discrepancies by engaging with Client Administration and Portfolio Administration divisions.
- Draft monthly Management reports and Quarterly Board Reports within specified timeframes
- Provide financial data to various departments in CAM to assist with sales result interpretation i.e., Marketing/Risk departments.
Management and Cost Accounting
- Ensure that creditors are paid on a timely basis and in line with cash flow plans
- Follow up on debtor balances, ensuring effective fee recovery
- Review daily bank balance reconciliations of the entities
- Monitor cash balances used for operations
- Monitor Investment balances especially those linked to statutory investments required by NAMFISA
- Ensure that CAM and CUTM intercompany balances are in balance on a monthly basis
- Cost Accounting and monitoring department and product performance against budget
- Review and perform monthly fund accounting and ensure it is completed within the specified time frame
- Correct differences in unit recons in FPM3 or Silica
- Process monthly distributions on Silica and ensure that any queries/errors are resolved
- Process LISP distributions as and when required on Silica and ensure that the units to pay WHT are sold
- Review or calculate the interest/dividend spilt on non-Money market distributions
- Sell units on the Fundamental system so as to generate funds to pay the corresponding WHT associated with the distribution of income
- Review the monthly email statement sample before release.
- Process the yearly tax statement run with Silica and ensure that the tax statements are accurate by reviewing samples before sending out the statements
- Assist External and Internal Auditors during audit engagements; CAM, CUTM, Unit Trusts, and Caliber Capital Trust audits.
- Review and sign off Audit Confirmations required by clients
- Review and release the payment of the CAM monthly expenses
- Review the Petty Cash reconciliations
- Assist Caliber Capital staff on any finance-related matters (i.e., analyzing financial statements of potential loanees)
- Calculate Segment Income ratios on a monthly basis
- Compile the Management Fee Sheets monthly.
- Calculate the management fees for all segregated portfolios and ensure that invoicing is performed on time
- Calculate the NAMFISA levies and complete the NAMFISA fee schedule on a monthly basis.
- Submit the NAMFISA returns on a quarterly basis
- Ensure that the payment of NAMFISA fees over to NAMFISA is performed accurately and on time
- Review Trustee fees calculations on a monthly basis and ensure that the fees are paid on time
Implement and Perform Financial Controls
- Implement and monitor controls in the finance department
- Continuously improve the controls and control environment in the Finance division and CAM as a whole.
- Ensure that the disaster recovery procedures are followed in the finance department
Compliance
- Assist in establishing policies and controls to ensure compliance with International Financial Accounting and Reporting Standards (IFRS) and statutory and regulatory rules as they pertain to the Group;
- Prepare the Annual Audit Certificates required by the Pension Fund Portfolios managed by CAM.
- Review the test sample of the Annual WHT Certificates to be issued to clients
- Submit the annual VET (Vocational and Education Training) Levy claim forms
- Drafting income taxation calculations for CUTM and CAM
- Review VAT returns completed by accountants and ensure that the returns are submitted within the specified time period
- Review Import tax and WHT returns calculated by accountants and ensure that the returns are submitted within the specified time period
- Review/Ensure Withholding Tax (WHT) processing on FPM3 and Silica
- Assist in ensuring compliance to policies and acts, income tax, and Unit Trust Control Act and reports to Group on compliance issues.
Risk management
- Working in line with the risk management strategy and identifying key risk indicators and reporting deviations to the department
- Monitor and Review the Manco Cheque/Call account reconciliations prepared by Client Administration
- Manage the financial risk of the organization ensuring that plans are in place to address and mitigate any potential risks;
- Assist in the preparation of risk reports, audit finding reports, dashboard reports etc., and ensure that all reports have supporting performance information or reference to the information.
Portfolio Administration
- Assist Portfolio Administration with approval of settlement instructions and reconciliations at times when Portfolio Administration is understaffed due to leave.
Strategy
- Contribute to the overall CAM strategy
- Direct the strategic ambitions of the finance department
People Management
- Perform in-house training of subordinates on various accounting-related matters.
- Ensure staff attend the needed training to enhance skills and productivity within department.
- Manages the team to ensure that work standards and quality work output targets are achieved and maintained;
- Ensure own and subordinates staff bi-annual performance appraisals and health checks are done timeously
- Ensure & Manage self-development as per personal development plan (PDP) and career path
Key Relationship Interfaces: (Relationships with key parties on work-related issues)
Internal Relationships
- All staff members
- CAM Executive Management Team
- Group Finance
- Group Operations Support
- Caliber Capital Board of Trustees
Internal Relationships
- Regulators (Namfisa)
- External Auditors
- NAMRA (Receiver of Revenue)
- Pension Fund administrators
- Investees/Clients/Customers
Minimum requirements
Competencies Required
- Knowledge of accounting software
- Knowledge of Taxation rules and regulations
- Sound knowledge of financial accounting, cost accounting, and financial reporting processes and systems
- Knowledge and understanding of consolidated budgeting principles, processes, and procedures.
- Learning & Researching skills
- Strong verbal and written communication skills
- Coaching and mentoring skills
- Sound time management skills
- Self-confidence, drive, and tenacity
- Able to assume a high level of responsibility.
- Trustworthy and high level of integrity
- Positive attitude toward change
- Team Player
- Well-rounded skills in Microsoft packages, computer skills
EDUCATIONAL REQUIREMENTS, EXPERIENCE, AND KNOWLEDGE
- Qualified Chartered Accountant
- Up to 5 years’ experience in finance (Inclusive of articles) with 2 – 3 years being in a supervisory or managerial position preferably in the financial services industry.
- Knowledge of accounting software (i.e., Pastel) will be an advantage.
- IBM CDM (Cognos Disclosure Management) financial statement preparation software knowledge will be an added advantage.
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Job Summary
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